Business Etiquette Handover Etiquette

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The handover ceremony is generally referred to in the business sector as the construction unit, in accordance with the contract, will have completed the construction or installation of the completed project or large equipment, such as plant, commercial building, hotel, office building, airport, code port, station, or aircraft, ship, train, machinery, supplies, etc., and is formally held to the user when it has been accepted.

The important significance of the handover ceremony is that it is a celebration of successful cooperation between business partners and acknowledgement from all sectors of society that have given their care, support, help and understanding. It is also a public propaganda activity that the units and construction and installation units skillfully use time to enhance their popularity and reputation.

The etiquette of handover generally refers to the relevant norms to be observed at the handover ceremony.

Usually, it includes the following three aspects: the preparation of handover ceremony, the procedure of handover ceremony, and the participation of handover ceremony.

Next, introduce them separately.

First of all, make preparations for the handover ceremony.

To prepare the handover ceremony, we must pay attention to the following three things: guests.

The invitation of guests should be held by the host and installation unit of the handover ceremony.

When drawing up the list of guests, the construction and installation units should also take the initiative to solicit their partners.

The receiving unit should not be too fussy about the list drawn up by the construction and installation units, but it can make some reasonable suggestions on this basis.

Under normal circumstances, the number of people attending the handover ceremony is more natural.

If the participants are too few, it will inevitably make the ceremony cool and clear.

However, when determining the total number of participants in a macro scale, we must take into account both the venue conditions and the reception capacity.

In principle, the attendees of the handover ceremony should include the personnel concerned in the construction and installation units, the relevant personnel of the receiving units, the relevant personnel of the superior departments, the relevant personnel of the local government, the industry organizations, the relevant personnel of the social organizations, the people from all walks of life, the press, and the relevant personnel of the cooperative units, etc.

Among the above personnel, except for the personnel involved in the construction, installation and receiving units, all other personnel should be delivered in advance or sent to a formal invitation to show respect for each other.

When the relevant departments of the higher authorities, local governments and industrial organizations are invited, though they do not have to force each other, they must strive hard and show sincerity.

Because the opportunity to carry out the handover ceremony enables the construction, installation units, receiving units, and the higher authorities, local governments and industry organizations to engage in various contacts, not only can publicize their achievements, but also help the parties to further understand each other and communicate with each other.

If it is not for secret or temporarily not to be widely advertised, the host should strive to invite more people to participate in the handover ceremony, and make every possible convenience for them.

For journalists who are not invited to the press, they should also try their best to refuse them.

As for the invitation of overseas media personnel to attend the handover ceremony, they must conscientiously abide by the relevant foreign affairs rules and foreign discipline, and fulfill the necessary approval procedures in advance.

The scene of the handover ceremony is also known as the venue for handover ceremony.

When choosing it, it should be decided by the importance of the handover ceremony, the specific number of the attendees, the specific procedures and contents of the handover ceremony, and whether it is required to confidentiality.

According to the Convention, the site of the handover ceremony can be arranged at the site where the construction or installation has been completed and has been checked or accepted.

At other times, it may also be arranged in the conference hall of the host unit of the host unit as well as other places jointly recognized by the construction, installation and receiving units.

The handover ceremony will be arranged at the site where the construction project has been completed, installed and completed. The greatest strength is that all the people present at the ceremony will be able to immerse themselves in the scene and get an intuitive and image understanding of the project or large equipment being delivered, and have sufficient first-hand information.

It is more convenient and feasible to arrange guests to visit after the handover ceremony.

However, if the handover ceremony is held at the scene, there will be more work for preparation.

It is no easy job to rush around in this waste area.

In addition, because the project or equipment that will be delivered will be owned by the receiving unit, the host must first obtain the consent of the other party, and afterwards need to get the cooperation of the other party.

The handover ceremony will be arranged in the conference hall of the host unit in this department, which can avoid a large number of reception work, and the layout of the venue is also very convenient.

Especially when the project or equipment that is being delivered is not suitable for outsiders to visit, or for the time being, it is not convenient for outsiders to visit. It is a good choice to take the conference hall of the host unit as the venue for the handover ceremony.

The main defect of this choice is that host units often need to pay more manpower, financial resources and material resources, and all guests lack intuitive feelings about the project or large equipment to be delivered.

If the site conditions of the delivered project or large equipment are not good, or because other parts of the host unit are not in the locality and there will be more attends to the ceremony, etc., after the proposal of the construction and installation unit and the consent of the receiving unit, the handover device can also be held at other locations.

Such as the multi-function hall of the guesthouse, the auditorium or hall of other units to rent, can be used for the handover ceremony.

In other places, the handover ceremony, though costly, can save a lot of arrangement and arrangement, and can also improve the ceremony.

There are many items to be used at the handover ceremony, which should be prepared by the host party ahead of schedule.

First of all, the essential thing is something that is a symbol of pfer.

They mainly include: acceptance documents, lists, keys, and so on.

The acceptance documents herein refer to the notarized documents that have been formally signed by the handover parties.

List refers to the list of names and quantities of all materials, equipment or other items delivered to the receiving units.

A key means a key for opening a handover building or machinery.

In general, because of its symbolic meaning, it is possible to prepare one.

In addition, the units hosting the handover ceremony also need to prepare some items to celebrate the festive atmosphere at the scene of the handover ceremony, and prepare a small gift for the guests.

At the scene of the handover ceremony, a rostrum can be built temporarily.

If necessary, a red carpet should be laid on it.

At least, you need to prepare plenty of desks and chairs.

A red giant banner should be hung above the rostrum, and the specific name of the handover ceremony, such as "the handover ceremony of a certain project", or "warmly celebrate the official delivery of a certain project".

Around the scene of the handover ceremony, especially at the entrance of the main entrance, on both sides of the main road, and around the handover, a certain number of coloured ribbons, colorful flags and colored balls can be hung as appropriate, and some colorful potted flowers with large flowers will be placed to beautify the environment.

If the guests are given more congratulations, they can be placed in front of the rostrum or placed in the two rows on the two sides of the entrance to the scene, in accordance with the established order.

It is also possible to put two places together at the same time.

However, if the flowers given by the guests are few, they will not be publicly displayed.

Gifts presented to guests at the handover ceremony should highlight their commemoration and publicity.

The handover projects, the miniature models of large equipment, or the picture albums, postcards, commemorative badges, tie pins, key buckles and so on, are the best ones.

Secondly, we should draw up procedures for handover ceremony.

The procedure of handover ceremony refers specifically to the various steps of the handover ceremony.

The procedures of handover ceremony with different contents are often different.

When preparing the specific procedures for the handover ceremony, the organizers must pay attention to two important issues.

First, it is necessary to carry out the practice in a large way with reference to practice, and try not to be unconventional.

Second, we must seek truth from facts and do our best. We do not have to strive for perfection in specific details.

Generally speaking, almost all handover ceremonies are indispensable to the following five basic procedures:

First, the host announced the handover ceremony.

At the moment, all participants should applause for a long time and give warm congratulations to the host.

Prior to this, the host should invite all parties concerned to take a seat on the rostrum, and, in appropriate ways, imply that all members remain quiet.

The second is to play the national anthem and play the host song of the host unit.

Before that, all participants must stand up.

This procedure can sometimes be omitted.

But if we can arrange this procedure, it will make the handover ceremony more solemn and grand.

Third, the construction, installation units and receiving units formally carry out the pfer of relevant engineering projects or large equipment.

The specific method is mainly represented by the representatives of the construction and installation units, and the formal items such as acceptance documents, lists or keys of large projects, etc., are formally submitted to the representatives of the receiving units.

At this point, both sides should smile and hands to submit and receive the items.

After that, a warm handshake should also be given.

So far, it indicates that the relevant project or large equipment has been formally pferred to the receiving unit.

If conditions permit, during the course of the program, joyous songs with lively rhythm can be played or played at the scene.

In some cases, in order to further create a warm and solemn atmosphere, this procedure can also be replaced by the responsible department of higher authorities or the local government responsible for the ribbon cutting of the relevant engineering projects and the opening of large equipment.

Fourth, representatives from all sides spoke.

It is customary to speak at the handover ceremony.

They should be: representatives of construction and installation units, representatives of reception units, representatives of guests, etc.

These speeches are generally ceremonial and are characterized by jubilation.

They usually should be short and long, and only need a few words to the end.

In principle, each person's speech should be limited to three minutes.

Fifth, the handover ceremony was officially concluded.

Subsequently, all the guests were arranged to visit or watch entertainment performances.

At this point, all participants should give a long, warm applause again.

In accordance with the general requirements of ritual etiquette, handover ceremony, like other ceremonies, is also expensive and inexpensive.

Under normal circumstances, the time required for each handover ceremony from beginning to end should not exceed one hour in general.

In order to achieve this, the handover ceremony is required to be specific and specific.

Because of this, some items that should have been included in the formal procedures, such as visits, entertainment performances, etc., are considered as supplementary activities after the end of the formal ceremony.